Background

SafetyDocs ("we", "us", "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our websites safetydocs.org and app.safetydocs.org ("our Sites").

Please read this Privacy Policy carefully and ensure you understand it. By using our Sites, you agree to the practices described in this policy.

1. Information About Us

Business Name: SafetyDocs

Email address: [email protected]

Data Protection Authority: We are regulated by the Information Commissioner’s Office (ICO) in the United Kingdom.

2. What Does This Policy Cover?

This Privacy Policy applies only to your use of our Sites. Our Sites may contain links to other websites. Please note we have no control over how your data is collected, stored, or used by other websites and recommend you check their privacy policies before providing any data to them.

3. What Is Personal Data?

Personal data is defined by the UK GDPR and the Data Protection Act 2018 as any information relating to an identifiable person. This includes, but is not limited to, your name and email address.

4. Your Rights

Under the Data Protection Legislation, you have the following rights:

The right to be informed about our collection and use of personal data.

The right to access the personal data we hold about you.

The right to have your personal data rectified if inaccurate or incomplete.

The right to have your personal data erased (the "right to be forgotten").

The right to restrict processing of your personal data.

The right to object to us processing your personal data.

The right to withdraw consent at any time.

The right to data portability.

Rights related to automated decision-making and profiling (we do not use your data in this way).

For more information about your rights, please contact us at [email protected], or consult the Information Commissioner’s Office (ICO).

5. What Personal Data Do We Collect and How?

We collect only the following personal information:

Name

Email address

This is collected when you create an account to use our services.

Additionally, we may collect technical data automatically when you access our Sites (e.g., IP address, browser type, device information).

User Uploaded Data:

Any documents, files, or other content you upload to our Sites are stored privately and are only accessible to you or those you choose to share it with. We do not access, use, or share your uploaded content unless required by law.

6. How Do We Use Your Personal Data?

We use your personal data to:

Provide you access to your account on our Sites.

Communicate with you regarding your account and service updates.

Ensure security and proper technical operation of our Sites.

We will not use your personal data for marketing purposes without your explicit consent. We do not sell your personal data to third parties.

7. How and Where Do We Store Your Data?

All data is stored securely within the United Kingdom.

We protect your data by:

Restricting access only to authorized individuals.

Using secure servers and encryption technologies where appropriate.

Implementing procedures for dealing with data breaches.

8. Do We Share Your Personal Data?

We do not share your personal data with any third parties, except:

Where required by law (e.g., in response to legal proceedings or regulatory authorities).

If our business is sold, merged, or otherwise transferred, your data may be shared with the new owner under the same terms outlined here.

Your uploaded content remains private and is not shared or accessed without your consent.

9. Accessing Your Personal Data

You have the right to request access to the personal data we hold about you.

To make a request, please email us at [email protected]. We aim to respond within one month.

10. How to Contact Us

For any questions about this Privacy Policy, your personal data, or to exercise your rights, please contact:

Email: [email protected]

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or for other reasons. Any changes will be posted on this page and, where appropriate, notified to you by email.

This Privacy Policy was last updated on 26 April 2025.