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Disclaimer:
A core principle of effective risk management is the requirement to evaluate potential hazards and mitigation strategies specific to your event. While our templates are designed to assist and guide you through the documentation process, they are not a substitute for a full risk assessment. All content must be reviewed and adapted to reflect the unique characteristics, risks, and legal requirements of your specific event or activity..
Upload Your Docs
Upload your current safety documents for easy editing or create your own. Master data sync through your docs. Easy team deployment. Mobile app.
Risk Templates
Over 65 Risk Assessment Templates for most event types. 13 documents make up your event safety file, easy editing and deployment via our mobile app.
Dedicated Domain
Large companies can enjoy a dedicated domain and hosting for complete admin control and unlimited users. Company app IOS and Android
Serving the Live Events Industry
Templates
Preparing a suite of health and safety documents can be a daunting task. Its the Event Organisers responsibility to understand the risks and how to reduce them. Our templates can help you with this process.
Events 800+
New laws require the Responsible Person to meet minimum requirements for Event safety and counter terrorism. Our templates have been rewritten in May 2025 to help you be ready and compliant.
Events 200+
Even small events have requirements, this means that even some parties, weddings, funeral's, places of worship or other events will require Risk Management. Responsible Event Organisers are implementing now.
Sync All Your Safety Files
Large events typically require multiple safety plans, risk assessments, and operational documents, all of which need to stay consistent and up to date. The problem? When key information changes, like contact details or emergency protocols, updating each document manually is time-consuming and prone to error.
We couldn’t find a system that allowed us to edit a single master file and have those updates automatically populate across all related documents — so we built one.
By centralising key data in a Master Document, our platform ensures everything stays in sync, reducing admin time and eliminating the risk of inconsistencies.
Lost in Dropbox or Drive Folders?
Many teams rely on platforms like Dropbox or Google Drive to store and share safety documents — but these tools come with serious limitations when it comes to critical event planning.
1. No Version Control
You often end up with multiple versions of the same file — Final, Final V2, Final_Updated… Which one is correct? When something changes, there’s no guarantee everyone’s looking at the same version.
2. No Live Sync Across Documents
Updating a contact detail or policy in one document doesn’t update it elsewhere. You have to make the same change manually across every plan, which is time-consuming and prone to error.
3. No Clear Access Control
You either give access to everything or spend hours setting folder permissions. That means volunteers, contractors, and staff may see too much, or worse — not enough.
4. Cluttered and Confusing
Safety documents are often mixed in with insurance forms, vendor contracts, and old files from last year’s event. Important information gets lost in a sea of folders.
5. Not Built for Live Use
In an emergency, scrolling through Drive or Dropbox isn’t practical. You need quick, searchable access — and tools like live hyperlinks, emergency contact buttons, and mobile-friendly views.
Get Started with SafetyDocs Today
With todays constantly changing environment Event Organisers need to keep up to date, have LIVE workable documents that are easy to create, edit, sync with all other documents and be instantly available to team members.
Stay Connected with the SafetyDocs Mobile App
Our mobile app keeps your team in sync with live updates, real-time risk assessments, and instant access to important documents, even on-site.
FAQS
What languages are available?
The safety documents are available in any language adding another level of safety and availability. SD will recognise the language of the device and display the safety documents in that language or the system can be set just for a certain language.
What types of risks should I consider when planning my event?
Key risks for event planning typically include crowd management, fire hazards, hostile vehicle attacks, electrical safety, food hygiene, severe weather conditions, and terrorism threats. Conducting a comprehensive risk assessment helps identify these hazards, evaluate their potential impact, and determine necessary mitigation strategies. Our system includes detailed templates and software tools designed specifically to manage these risks effectively and maintain compliance.
How secure are my documents?
SD uses secure servers with a number of security features. The standard username and password, or 2FA. With admin rights you have the option to only allow invited users. The platform is tested against brute force attacks by an outside organisation
What should be included in an Event Safety File?
Organisers of UK events with 800+ people must compile a comprehensive safety file including an event management plan, risk assessments, emergency procedures, contractor RAMS, medical and crowd safety plans, licensing, insurance, and Martyn’s Law counter-terrorism measures. This ensures legal compliance and readiness for SAG or licensing review.
How do I ensure compliance with Martyn’s Law for my event?
Martyn’s Law requires certain venues and event organisers hosting 800 or more individuals to implement robust protective measures against terrorism. To comply, you must notify the Security Industry Authority (SIA), implement practical public protection procedures, assess vulnerabilities, and document all security measures taken. Our platform simplifies this process by providing templates, risk assessment tools, and real-time updates aligned with Martyn’s Law requirements.
Can I manage my event safety documents remotely or via mobile?
Yes, our platform offers secure, cloud-based document storage, allowing you and your team to access and manage your safety documentation remotely. This includes mobile app support, giving you the ability to update, review, and distribute documents like risk assessments, emergency procedures, and incident reports in real-time, directly from your mobile device.
What are Temporary Vehicle Security Barriers and why might I need them?
Temporary Vehicle Security Barriers (VSBs) are physical barriers installed temporarily around event sites to protect attendees from vehicle-based attacks. These barriers are tested to withstand high-speed impacts and repetitive ramming attacks. Implementing VSBs as part of your Hostile Vehicle Mitigation (HVM) strategy significantly enhances event security by preventing unauthorized vehicle access, thus reducing the risk of harm to attendees. We provide guidance on selecting appropriate barriers and integrating them into your comprehensive event safety plan.
Get In Touch
Landline: 0208 242 4942
