About Us
Who We Are
At SafetyDocs, we understand firsthand the challenges event organisers face when creating and managing essential health and safety documentation. After spending over a year searching for an efficient solution, one that was beautifully formatted, mobile-accessible, and capable of real-time syncing. We realised that nothing suitable existed.
Traditional methods, like using Dropbox or Google Drive, were proving ineffective, cumbersome, and often ignored.
Determined to find a better way, we created SafetyDocs, an innovative platform designed specifically for event safety management. SafetyDocs allows your team to easily generate professional-quality safety documents, access them live on phones and tablets, and instantly sync critical updates such as changes in contact details or safety policies across all related documentation.
Moreover, our platform provides the ability to selectively disseminate specific parts of your safety file to different teams, enhancing clarity, improving compliance, and ensuring that your event's safety is always up-to-date, accurate, and accessible.
SafetyDocs: Create, Sync, Share, Comply.
Our Mission
At SafetyDocs, our mission is to make workplace safety simple, accessible, and effective for every organization. We are committed to providing high-quality, compliant safety documents that help businesses protect their people, meet regulatory standards, and build a strong safety culture.
Serving the Live Events Industry
Templates
Preparing a suite of health and safety documents can be a daunting task. Its the Event Organisers responsibility to understand the risks and how to reduce them. Our templates can help you with this process.
Events 800+
New laws require the Responsible Person to meet minimum requirements for Event safety and counter terrorism. Our templates have been rewritten in May 2025 to help you be ready and compliant.
Events 200+
Even small events have requirements, this means that even some parties, weddings, funeral's, places of worship or other events will require Risk Management. Responsible Event Organisers are implementing now.
Our Commitment to Safety & Compliance
At SafetyDocs, safety isn’t just a product — it’s our purpose. We are dedicated to helping businesses create safer workplaces through documentation that meets the highest standards of accuracy, clarity, and regulatory compliance.
Get Started with SafetyDocs Today
With todays constantly changing environment Event Organisers need to keep up to date, have LIVE workable documents that are easy to create, edit, sync with all other documents and be instantly available to team members.
Stay Connected with the SafetyDocs Mobile App
Our mobile app keeps your team in sync with live updates, real-time risk assessments, and instant access to important documents, even on-site.
FAQS
What languages are available?
The safety documents are available in any language adding another level of safety and availability. SD will recognise the language of the device and display the safety documents in that language or the system can be set just for a certain language.
What types of risks should I consider when planning my event?
Key risks for event planning typically include crowd management, fire hazards, hostile vehicle attacks, electrical safety, food hygiene, severe weather conditions, and terrorism threats. Conducting a comprehensive risk assessment helps identify these hazards, evaluate their potential impact, and determine necessary mitigation strategies. Our system includes detailed templates and software tools designed specifically to manage these risks effectively and maintain compliance.
How secure are my documents?
SD uses secure servers with a number of security features. The standard username and password, or 2FA. With admin rights you have the option to only allow invited users. The platform is tested against brute force attacks by an outside organisation
What should be included in an Event Safety File?
Organisers of UK events with 800+ people must compile a comprehensive safety file including an event management plan, risk assessments, emergency procedures, contractor RAMS, medical and crowd safety plans, licensing, insurance, and Martyn’s Law counter-terrorism measures. This ensures legal compliance and readiness for SAG or licensing review.
How do I ensure compliance with Martyn’s Law for my event?
Martyn’s Law requires certain venues and event organisers hosting 800 or more individuals to implement robust protective measures against terrorism. To comply, you must notify the Security Industry Authority (SIA), implement practical public protection procedures, assess vulnerabilities, and document all security measures taken. Our platform simplifies this process by providing templates, risk assessment tools, and real-time updates aligned with Martyn’s Law requirements.
Can I manage my event safety documents remotely or via mobile?
Yes, our platform offers secure, cloud-based document storage, allowing you and your team to access and manage your safety documentation remotely. This includes mobile app support, giving you the ability to update, review, and distribute documents like risk assessments, emergency procedures, and incident reports in real-time, directly from your mobile device.
What are Temporary Vehicle Security Barriers and why might I need them?
Temporary Vehicle Security Barriers (VSBs) are physical barriers installed temporarily around event sites to protect attendees from vehicle-based attacks. These barriers are tested to withstand high-speed impacts and repetitive ramming attacks. Implementing VSBs as part of your Hostile Vehicle Mitigation (HVM) strategy significantly enhances event security by preventing unauthorized vehicle access, thus reducing the risk of harm to attendees. We provide guidance on selecting appropriate barriers and integrating them into your comprehensive event safety plan.
Get In Touch
Landline: 0208 242 4942
