Terms and Conditions

Agreement to Our Legal Terms

We are SafetyDocs Ltd ("Company", "we", "us", or "our"), a company registered in the United Kingdom at 22 Layton Lane, Leeds, West Yorkshire LS19 6RG. Our VAT number is GB511247725.

We operate the website https://safetydocs.org (the "Site"), the mobile application SafetyDocs (the "App"), as well as any other related products and services that refer or link to these legal terms (the "Legal Terms") (collectively, the "Services").

You can contact us by phone at (+44) 07859 775480, email at david@safetydocs.org, or by mail to 22 Layton Lane, Leeds, West Yorkshire LS19 6RG, United Kingdom.

These Legal Terms constitute a legally binding agreement made between you, whether personally or on behalf of an entity ("you"), and SafetyDocs Ltd, concerning your access to and use of the Services. By accessing the Services, you confirm you have read, understood, and agreed to be bound by all of these Legal Terms.

We will provide you with prior notice of any scheduled changes to the Services you are using. The modified Legal Terms will become effective upon posting or notifying you by info@safetydocs.org, as stated in the email message. By continuing to use the Services after the effective date of any changes, you agree to be bound by the modified terms.

The Services are intended for users who are at least 13 years of age. All users who are minors in the jurisdiction in which they reside (generally under the age of 18) must have the permission of, and be directly supervised by, their parent or guardian to use the Services. If you are a minor, your parent or guardian must read and agree to these Legal Terms before you use the Services.

We recommend that you print a copy of these Legal Terms for your records.

1. Our Services

The information provided when using the Services is not intended for distribution to or use by any person or entity in any jurisdiction or country where such distribution or use would be contrary to law or regulation, or which would subject us to any registration requirement within such jurisdiction or country. Those who access the Services from other locations do so on their own initiative and are solely responsible for compliance with local laws, where applicable.

The Services are not tailored to comply with industry-specific regulations (HIPAA, FISMA, etc.), so if your interactions would be subject to such laws, you may not use the Services. You may not use the Services in a way that would violate the Gramm-Leach-Bliley Act (GLBA).

2. Intellectual Property Rights

Our intellectual property

We are the owner or licensee of all intellectual property rights in our Services, including source code, databases, functionality, software, website designs, audio, video, text, photographs, and graphics (collectively, the "Content"), as well as trademarks, service marks, and logos (the "Marks"). Our Content and Marks are protected by copyright and trademark laws and treaties worldwide, and are provided "AS IS" for your personal, non-commercial use or internal business purpose only.

Your use of our Services

Subject to your compliance with these Legal Terms, including "Prohibited Activities" below, we grant you a non-exclusive, non-transferable, revocable licence to access the Services and to download or print a copy of any portion of the Content you have properly accessed, solely for personal, non-commercial use or internal business purpose.

Except as set out here, no part of the Services and no Content or Marks may be copied, reproduced, aggregated, republished, uploaded, posted, publicly displayed, encoded, translated, transmitted, distributed, sold, licensed, or otherwise exploited for any commercial purpose without our express prior written permission. Requests for other uses can be sent to david@safetydocs.org. Where permission is granted, you must identify us as owner/licensor and ensure copyright or proprietary notices remain visible.

We reserve all rights not expressly granted to you. Any breach of these Intellectual Property Rights constitutes a material breach of these Legal Terms and will terminate your right to use the Services immediately.

Your submissions and contributions

Submissions: by directly sending us any question, comment, suggestion, idea, feedback, or other information about the Services ("Submissions"), you agree to assign to us all intellectual property rights in such Submission, which we may use and disseminate for any lawful purpose without acknowledgment or compensation to you.

Contributions: the Services may invite you to chat, contribute to, or participate in blogs, forums, and similar functionality, through which you may submit text, video, audio, photographs, graphics, comments, reviews, or other material ("Contributions"). Any publicly posted Submission is also treated as a Contribution and may be viewable by other users.

Licence you grant us: by posting Contributions, you grant us an unrestricted, unlimited, irrevocable, perpetual, non-exclusive, transferable, royalty-free, fully-paid, worldwide right and licence to use, copy, reproduce, distribute, sell, publish, broadcast, retitle, store, publicly perform/display, reformat, translate, excerpt, and exploit your Contributions (including your image, name, and voice) for any purpose, and to prepare derivative works or sublicence these rights, across any media formats and channels.

You are responsible for what you post: by submitting Contributions you confirm you will not post illegal, harassing, hateful, harmful, defamatory, obscene, abusive, discriminatory, threatening, sexually explicit, false, or misleading content; you waive moral rights to the extent permitted by law; you warrant the content is original or properly licensed to you, and does not constitute confidential information. You are solely responsible for your Contributions and agree to reimburse us for losses arising from your breach of this section, third-party IP rights, or applicable law.

We may remove or edit your content at any time without notice if we reasonably consider it harmful or in breach of these Legal Terms, and may suspend/disable your account and report you to authorities.

Copyright infringement

We respect the intellectual property rights of others. If you believe material on the Services infringes your copyright, refer to the "Copyright Infringements" section below.

3. User Representations

By using the Services, you represent and warrant that: (1) all registration information you submit is true, accurate, current, and complete; (2) you will maintain and promptly update it; (3) you have legal capacity and agree to comply with these Legal Terms; (4) you are not under 13; (5) you are not a minor in your jurisdiction, or if a minor, have received parental permission; (6) you will not access the Services through automated or non-human means; (7) you will not use the Services for any illegal or unauthorised purpose; and (8) your use will not violate any applicable law or regulation.

If any information you provide is untrue, inaccurate, not current, or incomplete, we may suspend or terminate your account and refuse current or future use of the Services.

4. User Registration

You may be required to register to use the Services. You agree to keep your password confidential and are responsible for all use of your account and password. We may remove, reclaim, or change a username we determine, in our sole discretion, to be inappropriate, obscene, or otherwise objectionable.

5. Purchases and Payment

We accept Visa, Mastercard, American Express, and Discover.

You agree to provide current, complete, and accurate purchase and account information, and to promptly update it (email, payment method, card expiry) so we can complete transactions and contact you as needed. Sales tax may be added as required. Prices may change at any time. All payments are in British Pound.

You agree to pay all charges at prices in effect for your purchases plus applicable shipping fees, and authorise us to charge your chosen payment provider upon placing your order. We reserve the right to correct pricing errors even after payment has been requested or received, to refuse any order, and to limit or cancel quantities purchased per person, household, or order — including orders that appear to be placed by dealers, resellers, or distributors.

6. Subscriptions

Billing and Renewal

Your subscription continues and automatically renews unless cancelled. You consent to recurring charges to your payment method without prior approval for each charge, until you cancel. Billing cycle is monthly.

Free Trial

We offer a 14-day free trial to new users. Your account will be charged according to your chosen subscription at the end of the trial.

Cancellation

All purchases are non-refundable. You can cancel your subscription at any time by contacting us; cancellation takes effect at the end of the current paid term. Questions or dissatisfaction: email david@safetydocs.org.

Fee Changes

We may change subscription fees from time to time and will communicate price changes in accordance with applicable law.

7. Software

Software included with our Services is governed by its accompanying end user licence agreement (EULA) where provided; otherwise we grant a non-exclusive, revocable, personal, non-transferable licence to use it solely in connection with our Services. Software is provided "AS IS" without warranty of any kind, and you accept all risk arising from its use. You may not reproduce or redistribute software except as permitted by the EULA or these Legal Terms.

8. Prohibited Activities

You may not access or use the Services for any purpose other than that for which we make them available, or in connection with commercial endeavours not specifically endorsed by us. As a user, you agree not to:

• Systematically retrieve data to create a collection, compilation, database, or directory without written permission
• Trick, defraud, or mislead us or other users, including attempts to learn sensitive account information
• Circumvent, disable, or interfere with security-related features of the Services
• Disparage, tarnish, or otherwise harm us and/or the Services, in our opinion
• Use information obtained from the Services to harass, abuse, or harm another person
• Make improper use of support services or submit false reports of abuse
• Use the Services inconsistently with applicable laws or regulations
• Engage in unauthorised framing of or linking to the Services
• Upload viruses, Trojan horses, or engage in spamming that interferes with use of the Services
• Engage in automated use of the system, data mining, robots, or similar extraction tools
• Delete copyright or proprietary rights notices from any Content
• Impersonate another user or person
• Upload material acting as a passive/active information collection mechanism (spyware, web bugs, pcms)
• Interfere with, disrupt, or create undue burden on the Services or connected networks
• Harass, annoy, intimidate, or threaten our employees or agents
• Attempt to bypass measures designed to restrict access to the Services
• Copy or adapt the Services' software (Flash, PHP, HTML, JavaScript, or other code)
• Decipher, decompile, disassemble, or reverse engineer the Services' software, except as permitted by law
• Use or launch automated systems (spiders, robots, scrapers, offline readers) except standard browser/search engine usage
• Use a buying or purchasing agent to make purchases on the Services
• Collect usernames/emails by electronic means for unsolicited email, or create accounts by automated means or false pretences
• Use the Services to compete with us or for any revenue-generating/commercial enterprise not authorised by us

9. User Generated Contributions

The Services may invite you to create, submit, post, display, transmit, publish, distribute, or broadcast content ("Contributions"), which may be viewable by other users and through third-party websites and treated as non-confidential and non-proprietary. By creating Contributions, you represent and warrant that they:

• Do not infringe the copyright, patent, trademark, trade secret, or moral rights of any third party
• Are original to you, or you hold the necessary licences/rights/consents to use and authorise our use of them
• Include consent from every identifiable individual for the use of their name or likeness
• Are not false, inaccurate, or misleading
• Are not unsolicited advertising, pyramid schemes, chain letters, spam, or mass mailings
• Are not obscene, lewd, violent, harassing, libellous, slanderous, or otherwise objectionable
• Do not ridicule, mock, disparage, intimidate, or abuse anyone
• Are not used to harass, threaten, or promote violence against any person or group
• Do not violate any applicable law, regulation, or rule, or any third party's privacy or publicity rights
• Do not violate child protection laws or otherwise endanger the health or well-being of minors
• Do not include offensive comments connected to race, national origin, gender, sexual preference, or physical handicap
• Do not otherwise violate, or link to material that violates, these Legal Terms or applicable law

Violation of the foregoing may result in termination or suspension of your rights to use the Services.

10. Contribution Licence

By posting Contributions, you automatically grant us an unrestricted, unlimited, irrevocable, perpetual, non-exclusive, transferable, royalty-free, fully-paid, worldwide right and licence to host, use, copy, reproduce, disclose, sell, publish, broadcast, retitle, archive, store, cache, publicly perform/display, reformat, translate, transmit, excerpt, and distribute such Contributions (including your image and voice) for any purpose, and to prepare derivative works and grant sublicences, across any media formats now known or later developed. You waive all moral rights in your Contributions.

We do not assert ownership over your Contributions — you retain full ownership and are solely responsible for them. We are not liable for statements or representations within them, and you agree to exonerate us from responsibility and refrain from legal action regarding your Contributions.

We have the right, at our sole discretion, to edit, redact, re-categorise, pre-screen, or delete any Contributions at any time and for any reason, without notice, though we have no obligation to monitor them.

11. Mobile Application Licence

Use Licence

If you access the Services via the App, we grant a revocable, non-exclusive, non-transferable, limited right to install and use the App on devices you own or control, strictly per these Legal Terms. You shall not: decompile, reverse engineer, or derive the App's source code except as permitted by law; modify or create derivative works from the App; violate applicable laws in connection with the App; remove or alter proprietary notices; use the App for revenue-generating purposes it isn't designed for; make the App available for multi-device/multi-user network access; build a competing product or substitute for the App; use the App to send automated queries or unsolicited commercial email; or use our proprietary information/interfaces in designing competing applications, accessories, or devices.

Apple and Android Devices

The following applies when the App is obtained from the Apple Store or Google Play (each an "App Distributor"): the licence is limited to a non-transferable licence for use on iOS or Android devices per the applicable App Distributor's terms; we are responsible for maintenance and support (App Distributors have no such obligation); for warranty failures you may notify the App Distributor, who may refund the purchase price per their policies, with no further warranty obligation; you represent you are not located in a US-embargoed or "terrorist supporting" country and are not on any US government restricted-party list; you must comply with applicable third-party agreement terms (e.g. VoIP/wireless data service agreements); and App Distributors are third-party beneficiaries entitled to enforce this mobile application licence against you.

12. Social Media

You may link your account with third-party accounts ("Third-Party Accounts") by providing login information or allowing us access, as permitted by that provider's terms. You represent you're entitled to disclose such information/grant such access without breaching the Third-Party Account's terms and without obligating us to fees or usage limitations.

By granting access, you understand we may access, make available, and store content from your Third-Party Account ("Social Network Content") through the Services, and may exchange additional information with your Third-Party Account where you're notified when linking. Depending on your privacy settings, personally identifiable information may become available through your account on the Services. If a Third-Party Account becomes unavailable or our access is terminated, related Social Network Content may no longer be available. You can disable this connection at any time.

Your relationship with third-party service providers is governed solely by your agreement(s) with them; we do not review Social Network Content and are not responsible for it. We may access your email address book/contacts associated with a Third-Party Account solely to identify contacts who have also registered for the Services. You can deactivate the connection by contacting us or via account settings; we will attempt to delete information obtained through the Third-Party Account, except username and profile picture already associated with your account.

13. Services Management

We reserve the right, but not the obligation, to: monitor the Services for violations of these Legal Terms; take legal action against violators, including reporting to law enforcement; refuse, restrict, limit, or disable Contributions at our sole discretion; remove or disable excessive or burdensome files/content without notice or liability; and otherwise manage the Services to protect our rights and property and facilitate proper functioning.

14. Privacy Policy

We care about data privacy and security. Please review our Privacy Policy, which is incorporated into these Legal Terms by using the Services. The Services are hosted in the United Kingdom and United States. If you access the Services from a region with differing data laws, your continued use constitutes consent to transfer and process your data in the United Kingdom and United States.

We do not knowingly accept, request, or solicit information from children or market to children. In accordance with the U.S. Children's Online Privacy Protection Act, if we learn that anyone under 13 has provided personal information without verifiable parental consent, we will delete that information as quickly as reasonably practical.

15. Copyright Infringements

We respect the intellectual property rights of others. If you believe material on the Services infringes a copyright you own or control, notify us using the contact information below (a "Notification"). A copy will be sent to the person who posted or stored the material. You may be held liable for damages for material misrepresentations in a Notification — if unsure whether material infringes your copyright, consider contacting an attorney first.

16. Term and Termination

These Legal Terms remain in effect while you use the Services. We reserve the right, in our sole discretion and without notice or liability, to deny access to and use of the Services (including blocking IP addresses) to any person for any reason, including breach of these Legal Terms or applicable law. We may terminate your use, delete your account, and remove any content or information you posted at any time, without warning.

If your account is terminated or suspended, you are prohibited from creating a new account under your name, a fake or borrowed name, or a third party's name. We reserve the right to pursue appropriate legal action, including civil, criminal, and injunctive redress.

17. Modifications and Interruptions

We reserve the right to change, modify, or remove the contents of the Services at any time, at our sole discretion, without notice or obligation to update information. We will not be liable for any modification, price change, suspension, or discontinuance of the Services.

We cannot guarantee the Services will always be available and may need to perform maintenance resulting in interruptions, delays, or errors. We have no liability for loss, damage, or inconvenience caused by inability to access or use the Services during downtime, and nothing obligates us to maintain, support, or update the Services.

18. Governing Law

These Legal Terms are governed by the laws of the United Kingdom; the UN Convention on Contracts for the International Sale of Goods is expressly excluded. EU-resident consumers additionally retain protections under obligatory provisions of their country of residence's law. Both parties agree to submit to the non-exclusive jurisdiction of the courts of Leeds, meaning you may bring a consumer-protection claim in the UK or in the EU country in which you reside.

19. Dispute Resolution

Informal Negotiations

The Parties agree to first attempt to negotiate any Dispute informally for at least 30 days before initiating arbitration, commencing upon written notice from one Party to the other.

Binding Arbitration

Disputes shall be determined by one arbitrator chosen per the Arbitration and Internal Rules of the European Court of Arbitration (part of the European Centre of Arbitration, seated in Strasbourg), in force at the time the application is filed. The seat of arbitration is Leeds, United Kingdom; proceedings are in English; substantive law is that of the United Kingdom.

Restrictions

Arbitration is limited to the Dispute between the Parties individually — no joinder with other proceedings, no class-action basis or procedures, and no representative capacity on behalf of the general public or other persons.

Exceptions to Informal Negotiations and Arbitration

The following are not subject to informal negotiation/arbitration: disputes to enforce, protect, or concerning the validity of intellectual property rights; disputes related to theft, piracy, invasion of privacy, or unauthorised use; and any claim for injunctive relief. If this provision is found illegal or unenforceable, the affected Dispute will instead be decided by a court within the jurisdictions listed above, and the Parties agree to submit to that court's personal jurisdiction.

20. Corrections

The Services may contain typographical errors, inaccuracies, or omissions (descriptions, pricing, availability, and other information). We reserve the right to correct these and to change or update information at any time, without prior notice.

21. Disclaimer

The Services are provided on an as-is and as-available basis. Your use is at your sole risk. To the fullest extent permitted by law, we disclaim all warranties, express or implied, including merchantability, fitness for a particular purpose, and non-infringement. We make no warranties about the accuracy or completeness of the Services' content or any linked websites/apps, and assume no liability for: errors, mistakes, or inaccuracies of content; personal injury or property damage from your access to and use of the Services; unauthorised access to our secure servers or any personal/financial information stored there; interruption or cessation of transmission; bugs, viruses, or Trojan horses transmitted by any third party; or errors, omissions, or losses from content posted or made available via the Services. We do not warrant, endorse, or assume responsibility for any third-party product, service, or advertisement, and are not party to or responsible for monitoring transactions between you and third-party providers. Exercise your best judgement and caution as with any purchase in any environment.

22. Limitations of Liability

In no event will we or our directors, employees, or agents be liable to you or any third party for direct, indirect, consequential, exemplary, incidental, special, or punitive damages, including lost profit, lost revenue, or loss of data, arising from your use of the Services, even if advised of the possibility of such damages. Our liability to you for any cause, regardless of the form of action, will at all times be limited to the amount you paid us, if any, during the three (3) month period prior to the cause of action arising. Certain US state laws and international laws do not allow limitations on implied warranties or exclusion/limitation of certain damages — if these apply to you, some or all of the above limitations may not apply, and you may have additional rights.

23. Indemnification

You agree to defend, indemnify, and hold us harmless — including our subsidiaries, affiliates, and respective officers, agents, partners, and employees — from any loss, damage, liability, claim, or demand (including reasonable attorneys' fees) made by any third party arising out of: your Contributions; your use of the Services; breach of these Legal Terms; breach of your representations and warranties; your violation of third-party rights, including IP rights; or any harmful act toward another user you connected with via the Services. We reserve the right, at your expense, to assume exclusive defence and control of any matter requiring your indemnification, and you agree to cooperate with our defence. We will use reasonable efforts to notify you of any such claim.

24. User Data

We maintain certain data you transmit to the Services to manage performance, as well as data relating to your use of the Services. Although we perform regular routine backups, you are solely responsible for all data you transmit or that relates to your activity on the Services. We have no liability for any loss or corruption of such data, and you waive any right of action against us arising from such loss or corruption.

25. Electronic Communications, Transactions, and Signatures

Visiting the Services, emailing us, and completing online forms constitute electronic communications. You consent to receive electronic communications, and agree that agreements, notices, disclosures, and other communications we provide electronically satisfy any legal requirement that they be in writing. You agree to the use of electronic signatures, contracts, orders, and records, and to electronic delivery of notices and transaction records, waiving any requirement under any law for an original signature or non-electronic record retention.

26. SMS Text Messaging

Program Description

By opting into any Twilio text messaging program, you expressly consent to receive SMS messages to your mobile number, which may include account alerts.

Opting Out

To stop receiving SMS messages, reply "STOP" — you may receive a confirming message, after which you'll no longer receive SMS from us. To rejoin, sign up again as you did originally.

Message and Data Rates

Message and data rates may apply, determined by your carrier and mobile plan. Carriers are not liable for delayed or undelivered messages — contact your wireless provider with plan questions.

Support

For questions about our SMS communications, reply "HELP", email david@safetydocs.org, or call (+44) 07859 775480. For privacy questions, see our Privacy Policy.

27. California Users and Residents

If a complaint with us is not satisfactorily resolved, you can contact the Complaint Assistance Unit of the Division of Consumer Services of the California Department of Consumer Affairs in writing at 1625 North Market Blvd., Suite N 112, Sacramento, California 95834, or by telephone at (800) 952-5210 or (916) 445-1254.

28. Miscellaneous

These Legal Terms and any posted policies or operating rules constitute the entire agreement between you and us. Our failure to exercise or enforce any right or provision does not act as a waiver. These Legal Terms operate to the fullest extent permissible by law, and we may assign our rights and obligations at any time. We are not responsible for loss, damage, delay, or failure to act caused by matters beyond our reasonable control. If any provision is found unlawful, void, or unenforceable, it is deemed severable and does not affect the remaining provisions. No joint venture, partnership, employment, or agency relationship is created between you and us. These Legal Terms will not be construed against us for having drafted them, and you waive defences based on their electronic form or the lack of physical signing.

29. Contact Us

To resolve a complaint regarding the Services or for further information, please contact us at:

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© 2026 SafetyDocs Ltd. All rights reserved.