- Reliable • Synchronised • Safety • Compliance
"We help event teams replace static paper files with live safety documents that improve communication, compliance, and on-site decision-making"
Replace static Word and PDF docs with live, mobile-ready safety plans.
Stay compliant, reduce admin, and respond fast even during the event.
- Trusted by UK Event Professionals
- NPSA-Aligned & Protect Duty Ready
- SAG-Ready Document Exports
- ISO-Compliant Workflows
- Live Mobile Sync
Worried your safety documents have errors when it matters most?
Have you noticed your team still passing around Word docs and PDFs that no one updates in real-time?
Does it make you feel stressed knowing critical safety details could be out of date during a live incident?
With SafetyDocs, you get live-syncing mobile access to your safety files — so your team always has the right version, even offline.
We both value safety, speed, and staying compliant — ensuring everyone goes home safe and your team looks sharp in front of authorities.
Together, we stand against outdated systems and reactive safety planning, making sure you're always one step ahead — confident, compliant, and in control.
What We Offer
Our Services
Live Document Sync
Edit the master file once. Every plan, assessment and appendix updates itself. No more Final_V2_Updated.
Live Weather Updates
Live weather and pollen for your exact site, with amber and red thresholds, embedded directly in your safety documents.
Risk Assessment Generator
Answer questions about your event and generate a tailored draft from a library of 65+ templates, ready for a competent person to review.
Existing Doc Check
Run your current documents through SafetyDocs and get a report on gaps, stale details and missing Martyn’s Law measures.
Doc Importer
Bring your Word and PDF documents in and convert them into live, synchronised SafetyDocs documents. Your work is not wasted, it is upgraded.
Dedicated Domain
Large organisations get a branded domain, full admin control, unlimited users, and a company app on iOS and Android.
Risk Templates
Over 65 risk assessment templates for most event types. 13 documents make up your event safety file.
Note
our templates are designed to assist and guide you through the documentation process. They are not a substitute for a full risk assessment, and all content must be reviewed and adapted by a competent person to reflect the unique characteristics, risks and legal requirements of your event.
What We Offer
Pricing
Transparent pricing for events of all sizes.
Demo
Review the system in view only mode
FREE
Document search and hyperlink from the main content pages
- Individual use
- Demo templates
- Access to support documentation
Portal Access
For uploading or creating your own documents to SafetyDocs
£6.99 pcm
Create and download your own safety documents in multiple formats — auto populate from master data
- Individual use
- Download in various formats
- Access to support documentation
Most Popular
Single Event
Ideal for weddings, fairs, and large one-off events
£249
Get everything you need in one place for an event with 200+ attendees.
- Unlimited users
- Full template access
- Help guides included
- Support docs and ticket system
Corporate
A tailored solution for your organisation
POA
A dedicated platform just for your company — branded, supported, and scalable.
- Unlimited users
- Branded domain: yourcompany.safetydocs.org
- Custom templates & guides
- App store support
- Full technical & user support
Serving the Live Events Industry
Templates
Preparing a suite of health and safety documents can be a daunting task. Its the Event Organisers responsibility to understand the risks and how to reduce them. Our templates can help you with this process.
Events 800+
New laws require the Responsible Person to meet minimum requirements for Event safety and counter terrorism. Our templates have been rewritten in May 2025 to help you be ready when the SIA release more information.
Events 200+
Even small events have requirements, this means that even some parties, weddings, funeral's, places of worship or other events will require Risk Management. Responsible Event Organisers are implementing now.
Sync All Your Safety Files
Large events typically require multiple safety plans, risk assessments, and operational documents, all of which need to stay consistent and up to date. The problem? When key information changes, like contact details or emergency protocols, updating each document manually is time-consuming and prone to error.
We couldn’t find a system that allowed us to edit a single master file and have those updates automatically populate across all related documents — so we built one.
By centralising key data in a Master Document, our platform ensures everything stays in sync, reducing admin time and eliminating the risk of inconsistencies.
Lost in Dropbox or Drive Folders?
Many teams rely on platforms like Dropbox or Google Drive to store and share safety documents — but these tools come with serious limitations when it comes to critical event planning.
1
No Version Control
You often end up with multiple versions of the same file — Final, Final V2, Final_Updated… Which one is correct? When something changes, there’s no guarantee everyone’s looking at the same version.
2
No Live Sync Across Documents
Updating a contact detail or policy in one document doesn’t update it elsewhere. You have to make the same change manually across every plan, which is time-consuming and prone to error.
3
No Clear Access Control
You either give access to everything or spend hours setting folder permissions. That means volunteers, contractors, and staff may see too much, or worse — not enough.
4
Cluttered and Confusing
Safety documents are often mixed in with insurance forms, vendor contracts, and old files from last year’s event. Important information gets lost in a sea of folders.
5
Not Built for Live Use
In an emergency, scrolling through Drive or Dropbox isn’t practical. You need quick, searchable access — and tools like live hyperlinks, emergency contact buttons, and mobile-friendly views.
Get Started Today
Get Started with SafetyDocs Today
With todays constantly changing environment Event Organisers need to keep up to date, have LIVE workable documents that are easy to create, edit, sync with all other documents and be instantly available to team members.
Stay Connected with the
SafetyDocs Mobile App
Our mobile app keeps your team in sync with live updates, real-time risk assessments, and instant access to important documents, even on-site.
FAQS
What languages are available?
Our mobile app keeps your team in sync with live updates, real-time risk assessments, and instant access to important documents, even on-site.
What types of risks should I consider when planning my event?
Key risks for event planning typically include crowd management, fire hazards, hostile vehicle attacks, electrical safety, food hygiene, severe weather conditions, and terrorism threats. Conducting a comprehensive risk assessment helps identify these hazards, evaluate their potential impact, and determine necessary mitigation strategies. Our system includes detailed templates and software tools designed specifically to manage these risks effectively and maintain compliance.
How secure are my documents?
SD uses secure servers with a number of security features. The standard username and password, or 2FA. With admin rights you have the option to only allow invited users. The platform is tested against brute force attacks by an outside organisation
What should be included in an Event Safety File?
Organisers of UK events with 800+ people must compile a comprehensive safety file including an event management plan, risk assessments, emergency procedures, contractor RAMS, medical and crowd safety plans, licensing, insurance, and Martyn’s Law counter-terrorism measures. This ensures legal compliance and readiness for SAG or licensing review.
How do I ensure compliance with Martyn’s Law for my event?
Martyn’s Law requires certain venues and event organisers hosting 800 or more individuals to implement robust protective measures against terrorism. To comply, you must notify the Security Industry Authority (SIA), implement practical public protection procedures, assess vulnerabilities, and document all security measures taken. Our platform simplifies this process by providing templates, risk assessment tools, and real-time updates aligned with Martyn’s Law requirements.
Can I manage my event safety documents remotely or via mobile?
Yes, our platform offers secure, cloud-based document storage, allowing you and your team to access and manage your safety documentation remotely. This includes mobile app support, giving you the ability to update, review, and distribute documents like risk assessments, emergency procedures, and incident reports in real-time, directly from your mobile device.
What are Temporary Vehicle Security Barriers and why might I need them?
Temporary Vehicle Security Barriers (VSBs) are physical barriers installed temporarily around event sites to protect attendees from vehicle-based attacks. These barriers are tested to withstand high-speed impacts and repetitive ramming attacks. Implementing VSBs as part of your Hostile Vehicle Mitigation (HVM) strategy significantly enhances event security by preventing unauthorized vehicle access, thus reducing the risk of harm to attendees. We provide guidance on selecting appropriate barriers and integrating them into your comprehensive event safety plan.