Description
£289 per month fee Unlimited users included
This plan provides a dedicated SafetyDocs portal, configured specifically for event document management and operational consistency.
What’s Included
1. SafetyDocs Portal (Event Safety Document Management)
A dedicated SafetyDocs branded portal providing structured, secure storage for all event safety documentation, including:
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Event-specific risk assessments
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Emergency and operational plans
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Contractor RAMS and insurance documents
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Method statements and supporting files
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Venue safety reference documents
Documents are organised in a consistent, repeatable structure to support large event volumes.
3. Live Document Linking & Consistency
The platform is configured so that core event information is shared consistently across relevant documents, reducing manual re-keying and version errors.
This helps ensure:
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Correct event details are reflected across documents
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Reduced duplication of effort
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Fewer inconsistencies between plans
4. Unlimited Users & Departments
There are no per-user or per-seat charges.
Unlimited access can be provided to:
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Venue operations teams
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Duty managers
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Health & safety personnel
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Event coordinators
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Approved internal users
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Contractors
This supports collaborative working across multiple departments without additional cost.
5. Contractor & Supplier Document Uploads
The platform supports document uploads from external parties, allowing:
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Contractors and suppliers to submit required documents
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Venue teams to review and store documentation centrally
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Reduced email traffic and manual chasing
This is designed as a document collection and storage workflow, with automatic reminders.
6. Version Control & Audit Visibility
All documents stored within SafetyDocs maintain:
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Clear version histories
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Date and time tracking
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Visibility of user updates
This supports internal governance and operational confidence that teams are using the latest available documents.
7. Secure, Cloud-Based Access
Both the CRM and SafetyDocs portal are:
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Cloud hosted
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Accessible on-site or remotely
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Available across desktop, tablet and mobile devices
This ensures event teams can access documentation when and where it is needed.
8. Ongoing Platform Use & Maintenance
The (cancel anytime) monthly fee includes:
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Platform hosting
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Ongoing access to SafetyDocs
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Routine maintenance and updates
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General support for platform usage
What This Plan Is Designed To Do
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Reduce administrative effort across high event volumes
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Provide a single, consistent place for safety documents
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Improve internal coordination between teams
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Reduce reliance on email and shared drives
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Support safer, more organised event delivery
What This Plan Is Not
To maintain affordability and scalability, this plan does not include:
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Bespoke consultancy services
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Legal or compliance advice
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Custom development work
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Incident command systems
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Advanced security or monitoring tools
These can be discussed separately if required.
Summary
Level 3 – 300-500 Events provides a practical, cost-effective solution for venues that need reliable event safety document management without enterprise-level complexity or pricing.