Description
£219 per month £2,890 one-off setup fee Unlimited users included
The Level 3 plan is designed for high-throughput venues delivering approximately 100-300 events per year, where multiple departments, suppliers and duty managers need consistent, up-to-date access to event safety documentation.
This plan provides a bespoke Event Compliance Management (ECM) environment and a dedicated SafetyDocs portal, configured specifically for event document management and operational consistency.
What’s Included
1. Bespoke ECM Configuration (Event-Focused)
A tailored ECM workspace configured around event delivery workflows, including:
- Booking enquiry to signed contract emails and sms workflows
- Proposals to contract and event records for all bookings and hires
- Centralised event data (dates, rooms, capacities, contacts)
- Role-based access for venue teams
- Department visibility without data duplication
- Designed to support handover from sales to operations
The ECM acts as the master data source for linked safety documentation.
2. SafetyDocs Portal (Event Safety Document Management)
A dedicated SafetyDocs branded portal providing structured, secure storage for all event safety documentation, including:
- Event-specific risk assessments
- Emergency and operational plans
- Contractor RAMS and insurance documents
- Method statements and supporting files
- Venue safety reference documents
Documents are organised in a consistent, repeatable structure to support large event volumes.
3. Live Document Linking & Consistency
The platform is configured so that core event information is shared consistently across relevant documents, reducing manual re-keying and version errors.
This helps ensure:
- Correct event details are reflected across documents
- Reduced duplication of effort
- Fewer inconsistencies between plans
4. Unlimited Users & Departments
There are no per-user or per-seat charges.
Unlimited access can be provided to:
- Venue operations teams
- Duty managers
- Health & safety personnel
- Event coordinators
- Approved internal users
- Contractors
This supports collaborative working across multiple departments without additional cost.
5. Contractor & Supplier Document Uploads
The platform supports document uploads from external parties, allowing:
- Contractors and suppliers to submit required documents
- Venue teams to review and store documentation centrally
- Reduced email traffic and manual chasing
This is designed as a document collection and storage workflow, with automatic reminders.
6. Version Control & Audit Visibility
All documents stored within SafetyDocs maintain:
- Clear version histories
- Date and time tracking
- Visibility of user updates
This supports internal governance and operational confidence that teams are using the latest available documents.
7. Secure, Cloud-Based Access
Both the ECM and SafetyDocs portal are:
- Cloud hosted
- Accessible on-site or remotely
- Available across desktop, tablet and mobile devices
This ensures event teams can access documentation when and where it is needed.
8. Initial Setup & Configuration (One-Off)
The setup fee of £2,890 includes:
- Creation of the ECM environment
- SafetyDocs portal setup
- Folder and document structure design
- Initial templates configured for the venue
- User roles and permissions
- Handover session for nominated staff
This is a one-time configuration cost.
9. Ongoing Platform Use & Maintenance
The (cancel anytime) monthly fee includes:
- Platform hosting
- Ongoing access to ECM and SafetyDocs
- Routine maintenance and updates
- General support for platform usage
What This Plan Is Designed To Do
- Reduce administrative effort across high event volumes
- Provide a single, consistent place for safety documents
- Improve internal coordination between teams
- Reduce reliance on email and shared drives
- Support safer, more organised event delivery
What This Plan Is Not
To maintain affordability and scalability, this plan does not include:
- Bespoke consultancy services
- Legal or compliance advice
- Custom development work
- Incident command systems
- Advanced security or monitoring tools
These can be discussed separately if required.
Summary
Level 3 – 100-300 Events provides a practical, cost-effective solution for venues that need reliable event safety document management without enterprise-level complexity or pricing.